Payroll Manager- Hybrid

About the position

Responsibilities

• Accurate entry and review of data into the HR/Payroll software to include new hires, deductions, direct deposit, terminations, benefits, status changes, etc.
• Ensure payroll processing is accurate and timely
• Ensure accurate calculations of wages, tax withholdings, benefit deductions and other deductions
• Maintains strong knowledge of system relationship between HR, payroll, and benefits processes
• Maintains benefits records; initiating new-hire benefits; recording changes, benefit administration, workers’ compensation, LOA/FMLA and periodic auditing
• Maintain and monitor company employee census for accuracy
• Establish and maintain working relationships with benefit and service providers
• Lead/manage the insurance/employee benefits open enrollment and new hire enrollment process
• Assist with or direct benefit administration, enrollment, health/wellness and safety programs
• Performs tasks related to EEOC tracking and reporting, ERISA reporting, 401(k), and annual workers’ compensation audits
• In partnership with the HR Manager, performs functions of annual enrollment process, including set up of benefit plans in HRIS, audit and maintain HR files and spreadsheets
• May assist with federal and state compliance, filings, reports, and audits related to administration of employee benefit programs and payroll
• Periodically monitors PTO balances, anniversary dates and other employee data to ensure adherence to company policies
• Establish and maintain healthy working relationships with managers and directors
• Work directly with retirement plan service provider and perform administrative tasks related to 401(k) loan processing, force pays, upload of employee payroll and demographic data
• Support employees in a timely manner with requests relating to payroll, benefits, resources, verification of employments
• Assist with periodic service provider reviews as directed (401(k) providers, insurance and benefit brokers, payroll processing companies)
• Recommend process and technology improvements as related to human resources and payroll systems and workflows
• Maintain sensitive and confidential information
• Perform other incidental and related duties as required or assigned
• Must be able to proficiently and accurately analyze and reconcile large amounts of data from various sources

Requirements

• Associates degree or equivalent education and experience
• Minimum of 5 years of full cycle direct payroll processing for 400+ employees, multi-state employer
• Working knowledge of payroll taxes and establishing new payroll tax accounts
• Bookkeeping or accounting experience preferred
• Notary preferred
• Knowledge of labor and employment laws
• Ability to build rapport with all employees
• Must have a positive, professional, customer/employee service attitude
• Strong organizational skills
• Excellent written and verbal communication skills
• Ability to maintain confidentiality
• Ability to multi-task and work in a fast-paced environment
• Self-driven with ability to work in a team environment
• Ability to troubleshoot, research and effectively resolve all issues
• Effective communication skills to include:
• Ability to fluently speak and read English
• Ability to read and interpret documents such as safety rules, handbooks, policies, and procedures
• Ability to communicate effectively, verbally and written, with all levels of staff