Human Resources Benefit Specialist - Hybrid Work Environment

About the position

The Benefits Specialist is responsible for administering Vanderweil’s employee benefit programs and manages the day-to-day operations of our group benefits including health, dental, vision, FSA, disability, life, retirement plans, wellness and vendor coordination.

Responsibilities

• Administer and maintain all employee benefit programs, including health, dental, vision, life insurance, disability, FSA/HSA, and retirement plans.
• Process enrollments, changes, and terminations in HRIS.
• Ensure accurate and timely benefits deductions and collaborate with payroll to resolve discrepancies.
• Ensuring proper notifications are sent to employees.
• Serve as a benefits subject‑matter expert and provide guidance to employees regarding plan options, coverage, and policies.
• Answer questions timely and solves problems.
• Conduct benefits orientations for new hires.
• Develop clear, user‑friendly benefits communications and educational materials.
• Ensure compliance with federal and state regulations including ERISA, ACA, COBRA, HIPAA, and FMLA.
• Assist with annual filings such as ACA reporting, 5500 documents, and nondiscrimination testing.
• Maintain accurate employee records and ensure audit readiness.
• Act as primary liaison with brokers, carriers, and benefit vendors.
• Monitor service levels and escalating issues as needed.
• Support the evaluation and implementation of new or updated benefit offerings.
• Maintain benefits data integrity within HRIS systems.
• Manage the Open Enrollment Process
• Analyze benefits utilization data and prepare reports or recommendations for leadership.
• Identify opportunities to streamline processes and enhance the employee experience.
• Conduct exit interviews ensuring that employees are educated on benefit transitions
• Coordinate and execute wellness activities

Requirements

• Bachelor’s degree in human resources, Business Administration, or related field required.
• 8 + years of proven experience as an HR Benefits Professional.
• Excellent communication skills, both verbal and written, with the ability to interact effectively at all levels of the organization.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Ability to maintain confidentiality of employees, clients and company.
• Must be able to work independently on HR projects and initiatives.

Nice-to-haves

• Knowledge of ADP Workforce now preferred.

Benefits

• Our hybrid work style (up to 2 days remote per week) allows team members to have flexibility while building their skills through in-person exposure to industry experts.
• Our wellness programs prioritize our team members’ physical and behavioral health.
• We are an equal opportunity employer committed to equity and inclusion in the workplace.