Human Resources Coordinator II - Onboarding/Records

About the position

Responsibilities

• Review, prepare, and scan employee documents into the electronic records management system, ensuring accuracy, completeness, and proper indexing.
• Verify that all required employment documents are properly filed and retained.
• Conduct periodic audits of employee records to ensure compliance with retention policies and federal/state recordkeeping laws.
• Coordinate and provide administrative support for new hire onboarding.
• Ensure new hire documents are completed, process I-9 verifications, and scan documents to electronic personnel files.
• Maintain I-9 files, perform periodic I-9 audits, and conduct reverifications as required.
• Collaborate with stakeholders to streamline the electronic onboarding process.
• Help manage the Research and Teaching Assistant recruitment and hiring process each semester.
• Enter new hire requests into the PeopleSoft system.
• Monitor shared HR email inboxes, triage incoming messages, and assign inquiries to appropriate HR staff for resolution.
• Review and approve independent contractor requests within the eProcurement system, ensuring compliance with organizational policies.
• Prepare and submit required reports to the Office of the Attorney General and other agencies as needed.
• Support the administration and tracking of remote work requests and related documentation.
• Perform other duties as assigned to support the mission and goals of the Human Resources department.

Requirements

• High School diploma or equivalent
• 2 years of HR or administrative experience
• Strong attention to detail and organizational skills.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Exceptional organization and time-management skills.
• Ability to collaborate with cross-functional teams.
• Ability to adapt to changing processes, technologies, and remote-work requirements.
• Customer service and relationship-building skills.

Nice-to-haves

• Associate's or Bachelor's degree
• 3-4 years of related HR support experience
• Experience managing I-9 verifications

Benefits

• Competitive Salary
• Tuition Benefits
• Internal Training
• Medical insurance - including 100% paid employee medical coverage for full-time employees
• Dental Insurance
• Vision Insurance
• Long and short-term disability
• Retirement Plan Options
• Paid time off
• Paid Holidays
• All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.